Are you bored from your web hosting webmail account interface and facilities? If you are looking for a better way to manage your email, then Microsoft Outlook is a good solution for you. Outlook easily can manage your sending and receiving email. It also provides many other features like Calendar, Tasks, Contacts and many more. So in this article, we write about how to setup outlook with your business email.
Before setting up with outlook you need a professional or business email account. If you have a Gmail, Yahoo, or Hotmail account then you can also easily setup with outlook explained below. Or if you have a professional email then you can also set up easily. The following things are required for setup.
- Domain Name
- Email Account
- IMAP/POP and SMTP settings
Firstly, you have to get a domain and business email account. You can follow How to Create a Professional Email Guide to get a domain name and professional or business email for your company or website. So if you have a domain and email account then you can also get the IMAP/POP and SMTP instructions. IMAP is for incoming emails and SMTP is for outgoing emails.
IMAP and POP
Let’s check out the difference between IMAP and POP first.
The IMAP allows you to access your email from any device or form any location. When you read or unread an email message using IMAP, you are not downloading or storing it on your computer. Instead, you’re reading it from the email service. So, you can check your email from different devices and locations. Your email server and your local PC’s emails are synced with each other.
IMAP only downloads or saves a message or email when you click on it, and the attached files are not automatically downloaded. With this process, you can check your messages a lot more quickly than POP.
POP contact your email service and download all of your new messages from it. Once you download any message to your PC then that message is deleted from the email service. This means emails can only be accessed from the same computer if you download them from the server. If you try to access your email from a different device, then you cannot access it. Sent Emails are also saved on your local PC, not on your email server.
Find IMAP/POP and SMTP Configuration
You can easily find your email IMAP/POP and SMTP configuration in your web hosting account. Steps are:
- Login to your Hosting Account
- Search Email
- Find Email Details
- Copy all the Detail to Notepad
If you are using Hostinger Web Hosting, then follow these steps to find these configurations.
- Login to Hostinger hPanel
- Click Manage Hosting
- Search for Email Section
- Find Email Details
- Copy all the configurations
In these details, you can get IMAP, POP, and SMTP details. Now when you have complete all the perquisites points then now you can easily go further to how to set up outlook account.
How to Setup Outlook
MS outlook is a product of Microsoft you can buy this from the official website or download it. MS outlook has many versions and the procedure is almost the same in all the versions. You can follow this step by step process on how to setup outlook with your business email.
Open Microsoft Outlook
Open MS Outlook and you see a Welcome Screen. Click on Next and in the next Window Again Select Next and then select Manual Setup
Then Choose the POP or IMAP option and click Next to proceed
Enter IMAP/POP Settings
Enter your email details here like your Name, Email, IMAP, SMTP shown in the image that gets earlier from your web hosting account. Click on More Settings in the bottom and Open Outgoing Server and Select First Option of My Outgoing Server and Use Same Settings. In the Advanced tab, enter your Port Number also available in the IMAP and POP details and choose SSL. Click on Next to proceed.
Finalize the Setup
After finish entering detail Now outlook will Test your email details and show the following dialog after success.
Close this tab and then Outlook will show You’re All Set. Click on Finish to go further or you can Add Another Account for more accounts.
After completing everything MS Outlook will open and the following window display in front of you.
If you are using another version of MS Outlook, then you can also set up an email by using IMAP and POP settings. You can also use Gmail, Yahoo and Hotmail email from MS Outlook.
Setting up your professional email with MS Outlook is a very easy and straight forward process as shown above. You can easily set up and manage it as we write about how to Setup Outlook above. If you want to learn more about MS Outlook, then follow it Tutorials Online.
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